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Archive for Март, 2010

What is Search Engine Optimization

Четверг, Март 4th, 2010

What is Search Engine Optimization

Search Engine Optimization, SEO, is when a web site owner creates the content on his or her web pages to be more search engine friendly. By doing this the web site receive higher search engine rankings when people search for terms related to the site’s content. So what’s so important about search engine optimization.

Keywords:
vbulletin, seo, search engine, optimization

Search Engine Optimization, SEO, is when a web site owner creates the content on his or her web pages to be more search engine friendly. By doing this the web site receive higher search engine rankings when people search for terms related to the site’s content. So what’s so important about search engine optimization. Well, if you’ve worked hard to create a Web site you’ll want lots of people to visit it.

If you optimize your web pages for the search engines, a robot will search and index your site more effectively giving it a higher ranking in various search engines. The better you are at search optimization the higher placement you’ll get. The goal is to get on the first page of results and ultimately the number one spot! The higher the ranking the more traffic you’ll get to your site through this method. More traffic means more revenue for you.

When creating your Web site, you’ll want to use the right search engine optimization techniques. This will have a major impact on the success of your Web site. You can hire a company with SEO expertise to do it for you or you can study SEO and apply several techniques yourself. You can find out what works best for your site.

While you’ll receive more general traffic by using SEO, you’ll also get more traffic from your targeted audience. If your site covers a specific topic, you’ll want to reach the appropriate audience for that topic. As an example, if you’re selling model cars, you’ll want to attract visitors interested in that hobby, not just those that are interested in cars in general. Having search engine optimization that attracts those interested in model cars will increase your sales. Attracting your key audience to visit your site can actually be more important that drawing large amounts of general traffic. Those targeted visitors are more likely to be repeat visitors and to pass along your web site address to others with the same interest.

There are two kinds of SEO methods. These are “white hat” and “black hat.” The first, white hat, is the appropriate methods that fall in line with the search engine’s guidelines. This the honest approach to SEO. The content on the page is unique and visitor oriented, not just created for the search engines. On the other hand, black hat SEO are unethical methods including cloaking, which is having a web page optimized that leads visitors to another page with different content. This is somewhat a “bait and switch” technique. Using black hat methods are risky because if a search engine finds you’ve been using these methods, your site’s rank could be lowered or the site could be taken out of the database completely. It may not be worth the risk to you to use black hat methods for your web site.

Search Engine Optimization is an important part of creating your Web site. This is a free way to generate a high number of visitors for your site. And you have the option to pay someone to help you optimize your site if you choose. To get a high number of targeted visitors to your site, SEO is the must.

Top Secret Business Marketing Strategies. Explained

Среда, Март 3rd, 2010

Top Secret Business Marketing Strategies. Explained

Marketing, Marketing, and Marketing.

How well do your market your products and services? How Much do you make a sell out of your marketing efforts? What is your answer? To me, if I do not market products well, I always check my guidelines listed below. I hope those marketing tips work well for your marketing.

Encourage your customers or visitors to e-mail you questions about your product or web site. Just include your sig file with your reply. For example, here is a si…

Keywords:
Business marketing, Internet Marketing, Sales, Promotion

Marketing, Marketing, and Marketing.

How well do your market your products and services? How Much do you make a sell out of your marketing efforts? What is your answer? To me, if I do not market products well, I always check my guidelines listed below. I hope those marketing tips work well for your marketing.

Encourage your customers or visitors to e-mail you questions about your product or web site. Just include your sig file with your reply. For example, here is a sig file: Jon Blank, Author And Publisher, http://www.—-.com

Give out free web space on your server. Many of your visitors may want to publish their own web site. Just require that they publish your banner ad. For example, if you gave away 100 free web pages and got only 1 hit a week off each one, that would be an extra 5200 visitors a year!

Design web sites for other businesses for free. Just require them to publish your banner or text ad somewhere on their home page. For example, you could create web page templates and graphics for them. Other people will see your work and want to visit your main web site for more information.

Make your potential customers forget about the competition. Just tell them to forget with a factual and believable reason why they should. For example, you could say, “You should just forget about doing business with our competition, they don’t offer free shipping like we do.”

Set up a joint venture with your competition if you can’t beat them. You could agree to work together to beat the other competition then share the profits. For example, you could create a product together that you both could promote or you both could share advertising costs to promote your businesses together.

Visit chat rooms where your potential customers would gather. You can lurk and do market research or mention your product to people. For example, you may read many of the same posts about wanting to learn more about e-book marketing. So, right there would be a good product idea.

Make your web site “sticky” by building a large directory of web sites your visitors would enjoy. It saves them precious time searching for them. For example, if your target audience is interested in online greeting cards, create a web site directory full of links to similar sites.

Start a free-to-join business association from your web site. Just ask all members to place your association logo and link on their web site. For example, if you had 1000 members, that would be 1000 people indirectly promoting your web site without paying them affiliate commissions.

Make extra revenue by selling advertising space on your web site, in your e-zine, in your free e-books, on your classified ad site, etc. For example, you could have a list of all the spaces your visitors could advertise and the price of each space.

Switch your marketing plan when your market dies for your product. Be flexible and redesign your product for a different market. For example, if your e-book is about starting an accounting business, you could rewrite it for a gardening business.

Thanks for reading my marketing tips and strategies. I will list more marketing tips on the next issue. Hope those marketing techniques improve your sales and business growth.

What Market Research Can Do For Your Online Business

Среда, Март 3rd, 2010

What Market Research Can Do For Your Online Business

Market research is a crucial starting point for any business, but it’s especially important for online businesses that seek to target a particular niche market. The equation is pretty simple: if the interest in your product is low, you won’t make enough sales to keep afloat. The key to online success is to plan ahead – seek out a ready and willing market that will buy your product, before launching a marketing campaign.

The Internet offers the start-up business a lot of to…

Keywords:
market research,marketing,marketing assessments,market research firms,internet marketing firm

Market research is a crucial starting point for any business, but it’s especially important for online businesses that seek to target a particular niche market. The equation is pretty simple: if the interest in your product is low, you won’t make enough sales to keep afloat. The key to online success is to plan ahead – seek out a ready and willing market that will buy your product, before launching a marketing campaign.

The Internet offers the start-up business a lot of tools for market research, so there’s no excuse for not taking advantage of the available information. It gives you access to a wider range of consumers than you would normally be able to reach. Your target market doesn’t have to be defined by geographical location – instead, you will likely be targeting a group of people who share a similar interest.

Most online market research is conducted through three avenues: the Web, email and newsgroups. The first is perfect for checking out the competition (or lack thereof). It pays to be informed about your potential market niche ahead of time, so you can figure out if creating a new business in that area will be a profitable venture, worth your time and initial investment.

Researching your competition is a good idea for two main reasons. First of all, it’s important to find out if the market you intend to target is over saturated. If too many other businesses already offer the same product you want to sell, it will be more difficult to successfully break in and rake in a tidy profit. In addition, researching competitors can help you focus your business on one specific aspect of a saturated market that has yet to be adequately exploited. On the other hand, if you discover that no one has come up with the same brilliant idea as you, it’s a greater possibility that your business will flourish.

Secondly, as the old adage says, know your enemy. Find out how other businesses price their products, take note of the image they convey and look at how their website is constructed. In order to be competitive you need to have an edge that sets you apart from the competition and makes you attractive to your target market. But, first you must know what will give you that edge.

After researching the competition, the next step is to create a survey full of questions related to the companies already selling in your potential market. The survey, of course, should also include questions that relate to your own business.

So where do you find participants for your survey? There are many places online where you can ask for opinions. If you already have a website, post the survey on your site. Or, try posting small notices in newsgroups and on discussion boards related to your market area to elicit some responses. Newsgroups are also a great place to get the inside scoop on your potential customers. What are they talking about? What products are they looking for and can’t seem to find? What do they look for in a product? You can also ask questions, as long as it doesn’t sound as if you’re trying to sell them something.

Ads posted on free online classified pages can also yield a good amount of survey participants, as long as you offer an incentive, such as a freebie, coupons, etc. Finally, you can also send out the survey through email to prospects, associates, and others who might be able to lend a hand.

Investigating Google search counts and popular keywords is another method of online market research that specifically looks for trends in what people want to buy through online stores. The more you know about the customer, the better.

Whether you choose to carry out online market research on your own or hire a company to do it for you, it is an essential step that will lay the proper foundation for the future success of your online business.

Management Gurus

Среда, Март 3rd, 2010

Management Gurus

This article is designed to introduce relatively unknown management gurus, and their ideas, to managers and professionals in all sectors, but is aimed particularly at providing reading suggestions for those who are studying management development courses or professional qualifications, by distance learning or in the classroom, in order to develop their careers.

Keywords:
distance learning,management,gurus,business,courses,HND,HNC,diploma,foundation,DMS,CMS,studies,degree, postgraduate,certificate,

It highlights the sources of inspiration and guidance that are available from management and leadership gurus born in the East, who have individually and collectively made as great a contribution as the more well-known, more commercially promoted, American gurus. Many of the Western gurus have based their theories and models on the original ideas of the leading thinkers from India, China, Eastern Europe, and Central Asia. Also, as we shall see here, some of the so-called Western gurus were in fact from Central or Eastern Asia or the Pacific Basin. This article gives an insight into just a few of this influential group of original thinkers.

Mistakenly considered by many to be one of the American gurus, Ansoff was in fact born in Russia but moved to the USA with his family when he was 18. There he studied and later obtained a PhD in Mathematics, worked for the Rand Corporation and then the Lockheed Aircraft Corporation, before moving into academia in the USA and Europe. Ansoff is best known for establishing strategy as a management discipline, and for laying the foundations of modern strategic planning techniques. His approach was, in his time, criticised for being too focused on analytical and planning techniques, but is now highly regarded as appropriate for the fast-changing, complex business world of today.

Hu-Chan is an international management consultant, executive coach, speaker, and leadership development educator. Specialising in coaching in cross-cultural leadership, she has become a leader herself in the new discipline of executive coaching. Through her individual and team coaching activities, Ms Hu-Chan has influenced the strategies of major corporations and public sector bodies, in North and South America, Australia, and Asia.

Born in India, Ghoshal forged a reputation as a brilliant thinker whilst studying at MIT and Harvard, and then teaching at MIT, INSEAD, and the London Business School. In partnership with Christopher Bartlett of Harvard he first came to prominence as a leading thinker on international strategy and then developed this further to stress the importance of innovation and the empowerment of people as the key to creating a moral and value-creating organisation. Ghoshal was considered to be one of the leading thinkers in the field of how business must focus on relationship building and innovation, rather than operational efficiencies, to be successful. Revered in India, Europe, and the United States, Ghoshal played a major role in shaping the behaviour of the first tranche of today’s global companies.

His own name would not be recognised by hardly any member of the general public, his company IKEA is a name recognised by most. Kamprad is also known in the world of academia and business as having established a model for successful entrepreneurship. He took his personal values, developed from the harsh upbringing in his native Smaland in Sweden, and turned these into a set of concepts that laid down how he wanted his company to be managed and how he wanted his workers to behave. Called A Furniture Dealer’s Testament, it is a list of simple but powerful statements that can be applied to most entrepreneurial projects.

Kartajaya is the founder of Indonesia’s leading consulting firm, and past president of the World Marketing Association. His thinking on marketing management is now incorporated into most masters level marketing courses. Kartajaya has worked in writing partnership with Philip Kottler, one of the most respected marketing gurus, focusing on the application of marketing concepts and principles in the Asian markets. One of his major lines of thinking is that to stay as the market leader, the organisation must act as if it is not the leader, and must constantly challenge for the lead, even though they have temporarily technically achieved that.

Best known for his innovative work in speech recognition technology for Microsoft and establishing Google’s document management and research centre in Beijing, Lee has been an influential figure in the advancement of China’s position in science and technology. He has written on the benefits of combining the ancient wisdoms and culture of the East with the established management and leadership approaches of the West, and the advantages to organisations in building a culture of learning, personal empowerment and development of their people. He argues that both of these approaches will create balance in the organisation, in line with the Middle Way, one of the principles of the teachings of Confucius. Interestingly, he also talks about the importance of viewing failure as a positive learning experience, a concept that is still alien to many elements of Western society including the business world.

Also known as William Ding, Lei is the founder and head of Netease.com, the Chinese portal that focuses on on-line gaming and pc to phone messaging. Lei, still in his 30s, is one of the new wave of young Asian entrepreneurs who are leading the development of internet based businesses. His ideas on how to manage in the internet environment are fast becoming the template which most organisations in this field are adopting.

Mayo spent his early academic life in his native Australia, where he forged a reputation as a leading thinker in the areas of logic, ethics, and psychology. In his forties he moved to America where he eventually taught at Harvard as a professor of industrial research. Mayo is now acclaimed as the father of the Human Relations school of management, being the first major voice advocating a move away from the scientific management approach towards a more humanistic one. He is also credited with being the first to recognise that flexible, responsive, learning organisations were likely to be more successful in an increasingly fast-changing business world.

Morita left the security of his family’s sake business to start a small electronics company so that he could continue what had been until then his amateur enthusiast interest in electronics. He formed a company called Tokyo Tshsushin Kyogu, later to be changed to Sony. Pursuing a policy of risk, innovation, creativity, and intuition, Morita built Sony into one of the modern world’s industrial giants. It was Morita, through the success of Sony, who put Japanese innovation into the world’s consciousness. At the same time, Morita has contributed enormously to the world of management and leadership, through the lessons learned from the success of Sony.

One of Japan’s most respected management gurus, Nonaka is the Dean of the School of Knowledge Science at the Japan Advanced Institute of Science and Technology. Developing earlier thinking by Drucker and others, his ideas on knowledge-creation and innovation generating processes in organisations has helped to consolidate the establishment of Knowledge Management as our newest major management discipline. Few organisations have embraced every aspect of Nonaka’s vision, but those that have are reaping huge benefits from building the active management of knowledge into their strategies and structures.

Ohmae has pioneered modern approaches to strategic management, focusing on the role of the strategist, the three key players of organisation, customer, and competition, and how to gain strategic advantage. His background is diverse, covering gaining a PhD in Nuclear Engineering, leading the Tokyo branch of McKinsey Consulting, acting as an advisor to the Japanese Prime Minister, and being an accomplished clarinet player. Ohmae’s ideas have had a major impact on the way in which leading managers think and behave today. His emphasis on strategists needing to be intuitive, innovative, and creative are now the norm, and are required reading for managers and leaders in industry and in politics.

Taguchi’s importance is in his development of the Quality Management approach introduced into Japan by Deming and Juran, and pushing the quality control activity backwards into the supplier and design stages, so establishing one of the foundation stones of what we practice as Quality Assurance. He also proposed a more holistic approach to quality improvement, and in doing so made a major contribution to what eventually became known as Kaizen, or Continuous Improvement.

Now recognised as the source of much of today’s leadership and strategic management thinking, Sun Tzu was a military general in China at the time of Confucius. His writings, known as The Art Of War (Sun Tzu Ping Fa) are a compilation of his reflections on the strategies and leadership behaviour that underlie success in war. Translated into to relate to today’s business world, Sun Tzu’s thoughts on strategy, information and intelligence, tactics, competition and competitiveness, communication, and leadership and management, have enormous relevance and are followed by some of our most successful leaders.

There are many worthy management and leadership figures. Some are giants of business, some are academics, some come from the world of battle and war. In the West we tend to turn towards the European and North American gurus, perhaps because many of them also become expert in the art of self-promotion, perhaps because our natural tendency is to look to our own. However, there have been, are now, and will be, equally valuable contributions from other parts of the world. Here we have looked at some from the East. They are great thinkers who we can learn much from. We should not ignore them.

Why A Little Bit Of Marketing Does You Good, Especially At Christmas

Среда, Март 3rd, 2010

Why A Little Bit Of Marketing Does You Good, Especially At Christmas

My grandpa, who’s a Quaker, used to disapprove of the fact that I ventured into marketing, but he’s coming round to my way of thinking, even at the grand age of 92. He is suspicious of marketing (in his mind – a term synonymous with extracting money from a gullible party, for the benefit of corporate greed) and doesn’t believe in profit, even though profit itself is not a bad thing.

I bring this issue up because in case you hadn’t noticed, it’s going to be Christmas soon a…

Keywords:
Christmas gifts, Christmas shopping, online shopping, personal finance, Christmas finance, toys

My grandpa, who’s a Quaker, used to disapprove of the fact that I ventured into marketing, but he’s coming round to my way of thinking, even at the grand age of 92. He is suspicious of marketing (in his mind – a term synonymous with extracting money from a gullible party, for the benefit of corporate greed) and doesn’t believe in profit, even though profit itself is not a bad thing.

I bring this issue up because in case you hadn’t noticed, it’s going to be Christmas soon and as usual any company which can exploit Christmas as a commercial theme is doing so. But before we exchange our Christmas wreath for cynicism on our front door, sometimes marketing can be beneficial and the creativity in marketing campaigns can be enjoyed by the consumer.

Take for instance (but not for instant) Starbucks Coffee Company, no longer is it just a coffee company! If you’re still refusing to do your Christmas shopping online, marketing executives at Starbucks have come up with a few ideas so that you can break the shopping up with interludes of Gingerbread Latte, Eggnog Latte or Toffee Nut Latte ( http://starbucks.co.uk/en-GB/_Favorite+Beverages/Christmas+Beverages.htm ). You could even come back after the shopping and have a Chocolate Mint Bliss or Mint Chocolate Chip Frappuccino. If Marketing brings Gingerbread Lattes, then it’s got to be a good thing.

It’s not just the high street shops which are getting festive. Online stores are getting into the Christmas spirit too, even finance companies; the traditional residences of Scrooge type characters. Moneynet, a personal finance information research specialist, has brought out a Christmas finance guide ( http://www.moneynet.co.uk/christmas-savings-guide/index.shtml ), with a range of money-saving tips to help the innocent consumer navigate their way past loan sharks who feed on the financial difficulties of certain families, particularly at Christmas.

But lets not dwell on the doom and gloom, lets think about the children, what’s marketing doing for them? Well… the Early Learning Centre has developed a special Christmas section ( http://www.elc.co.uk/category-720 ) on its website to inspire parents, grandparents and relatives with ideas of suitable gifts for the children. If your daughter is more into Stevie Wonder than Golden Wonder, then she might be impressed with the Pink Keyboard And Stool; though remember, musical toys last for years not just for Christmas, it’s your sanity at stake.

But Christmas isn’t just for the kids, it’s for the “big kids” too. Justtoys is a site which sells toys for parents, buying toys for their children. If my parents are reading this, or even my colleagues, I quite fancy the Radio Control Dalek http://www.justtoys.com/toy.asp/Toy/33/buy/radio-control-dalek.htm which offers seven phrases triggered by buttons on the remote control, 360 degree on the spot rotational movement and the Dome and Eyestalk move from side to side as it moves. Beats slippers and writing paper any day.

Marketing and commercial competition has also made a fantastic choice available on the internet and it gives us ideas, when we’ve run out of inspiration ourselves. So whilst we need to remain sceptical about advertising, there are some advantages to profit investment …

… and Starbucks Chocolate Mint Bliss is one of them.

Direct Marketing Support Services and Lettershop Services: A Key Role in Your Marketing Campaign

Вторник, Март 2nd, 2010

Direct Marketing Support Services and Lettershop Services: A Key Role in Your Marketing Campaign

Most marketing firms do a lot of direct marketing. One might even suggest it’s traditionally the bread and butter of a marketing firm’s income. However, in order to properly manage a direct marketing campaign your firm will need to have adequate direct marketing support services, including lettershop services.

Keywords:
direct marketing support services, distribution logistics, database management, mailing list database management, marketing,

Most marketing firms do a lot of direct marketing. One might even suggest it’s traditionally the bread and butter of a marketing firm’s income. However, in order to properly manage a direct marketing campaign your firm will need to have adequate direct marketing support services, including lettershop services. These support elements will do the grunt work in your direct marketing campaign.

Direct marketing support services many involve such things as printing, mailings database management, and campaign management. While lettershop services handle issues tied to the distribution of your direct marketing campaign. This includes many mundane tasks such as labeling, presorting, folding, tracking and so on. However, as mundane as these tasks may be they are critical to the completion of a successful direct marketing campaign.
In most direct marketing campaigns, direct marketing support services, and lettershop services are handled by an outside vendor. As with the selection of any outside vendor, we suggest you do your research. But there’s a problem with this. Obviously, competitive marketing firms may be loathing giving you any information about the companies they use for direct marketing support services, and lettershop services. But we have found a way around that one, and it may sound silly but it actually works.

Call your congressman.
Stop laughing. We are serious.
Why, you may ask, we are not trying to get a bill passed? We are just looking for some good vendors for direct marketing support services and lettershop services, how could our congressmen help with that? Well, it is quite simple, political candidate do a lot of direct mailings, and they usually use local companies. Also, you are a small business in your congressman’s district; he will have a reason to help you.

Okay, so now you have found a good company to handing your direct marketing support services and lettershop services. Are there any other pitfalls? Of course there are. As with many other outside vendors, those dealing with direct marketing support services and lettershop services make money on volume. Meaning that quality control, though a priority, may not be their top priority. So you need to be especially carefully that all printed material, databases and instructions are given both verbally and in writing.

In our experience, if you have never worked with the vendor, we suggest you do this in person. Although thanks to digital printing a lot may be done via phone, FTP and email, we still feel that these initial contacts should be done in person. And do not give this job to a new hire or an intern. That is just asking for trouble. This needs to be done by someone who has been at your firm for at least a year. Someone who can think on his or her feet.

Another important thing about vendors who offer direct marketing supports services and lettershop services is that they see direct marketing campaigns every day. They have a sense of what works and what does not. If they question some aspect of your campaign, listen to them. They probably know what they are talking about. And, as you and vendor build trust; you may find them giving you pointers that they only share with valued customers. We might add that the referral from you congressman, might also help grease the early client vendor relations. And you thought that was a crazy suggestion, right?

Flyer that says “Get Me”

Вторник, Март 2nd, 2010

Flyer that says “Get Me”

Whether you are promoting an event, advertising a product or service, at one point you are might probably be tempted to advertise with the use of flyers.

Keywords:
flyer printing

Whether you are promoting an event, advertising a product or service, at one point you are might probably be tempted to advertise with the use of flyers.

Flyers are handy. You can mail it, leave it or hand it out. In addition it is the easiest to make and produce. It is also the most affordable marketing tool. Nonetheless, these features did not make it a lesser marketing tool.

How do you secure its effectiveness? Well, there are two points to consider – the artistic and the technical side.

First things first, let us tackle about the artistic side of it. The first step is to formulate a creative concept – a concept that will both catch the eye and the heart. You can use photographs to tell a story and sell your ads. Make sure that your concept is eye-catching that the moment an individual stare at it, he will surely grab it. Establish a center-attention. Choose the most important image or phrase to put emphasis to. You can play with the size, density, brightness and position in order to give it the right prominence. Bear in mind that you only have limited space. Moreover, use images that can say what the words can’t at the given circumstance.

Do not create false claims. Your selling point is to say the truth. That way, your company can yield trust and loyalty from the readers. Be enthusiastic, tickle their fancy in a positive light but do not overdo it by uttering statements of make-believe.

Organize your page. You can use boxes and borders. However, maintain the flyers simplicity. It need not be complicated to be catchy, right? Illustration need not amount to ornamentation. Simplicity is still preferred by many so stick with it.

Spend time on wordings. Proof-read it for several times. Also ask other people to read and proof-read your contents. It will be a waste of money to print an erroneous flyer. Thus, before printing the same, be sure that there are no flaws and errors.

Let us come to the technical side of flyers – the flyer printing. Be sure to get a reputable and skilled printer to secure quality printing results. Also, choose the right printing technique to complement your design.

Now, you are ready to create a flyer that shrieks “Get Me”. No need to offer it. For sure, your flyer can manage even without your initiative.

Is Your Organization at Risk Without a Sufficient Backup and Recovery System?

Понедельник, Март 1st, 2010

Is Your Organization at Risk Without a Sufficient Backup and Recovery System?

It is essential to securing and preserving core business operations. The smart business choice is a solid backup and recovery plan.

Keywords:
staffing software,recruiting software

What if you lost physical access to your office? Could you be back in business at another location within a couple of days? If not, you should explore cost-effective, reliable backup choices.

No one ever thinks it could happen to them. Yet, we have all seen and possibly experienced the devastation that can be caused from natural disasters, accidental file destruction or even terrorist attacks. Everyone needs to think about what would happen if all business operations suddenly came to a halt. Could your business recover if you lost all of your data?

Data backups is a subject so overdone that it has become “incidental”. Today, everyone knows that they need to be taking backups of their system data and the big issue today is that everyone “assumes” that this is being done at their companies. Network people are hired to install the network and “everybody” naturally assumes that this was part of the set-up and that somehow this is magically being taken care of. This is a big mistake.

All companies, large and small, need to have a secure backup and recovery plan in place. The key word here is perhaps “recovery”. Having been in the software business for over 20 years, I am no longer amazed when companies routinely perform backups and yet never test them to see if they are actually working. When it comes time to restore, it’s an unpleasant surprise to find out that the backup wasn’t really backing anything up or it was not backing up the correct files.

Having a sound plan in place extends farther than simply running a tape every night (which by the way is mandatory step one in the process). In addition, tapes need to be rotated each night so that the same tape is not being used over and over again. One never knows when one may need to recover data from a couple of days ago because the current data is not good. A tape should exist for each day of the week that the system gets backed up (minimum 5 days). Besides the rotation, copies should be kept off site, preferably in a safety deposit box and/or another secure location that is not in the immediate area of the office. It should be a site that can be accessed quickly if data needs to be retrieved. Ideally, the off-site copy should be refreshed at least once a month.

Besides the daily backup tapes, backups should be taken at the end of the month, quarter and year. These backups should never be used again and should be clearly labeled in the event that you need to access the data. If you are doing payroll, the government can call at anytime, even in several years. You want to be prepared. Not being able to produce the data can mean penalties, legal and accounting fees.

Running a backup tape and keeping it off site is just the beginning of the process. Backups need to be periodically tested to ensure that data is being copied. A knowledgeable, technical person should be in charge of this task. The line, “you can never have enough backups” is very true. However, testing that the backup you are taking is “good” is equally important.

Having a good routine for taking, testing and storing backups is critical. If your data is protected, even if you do not have access to your office and even if your server is destroyed, you can always restore on another system at another site. We had customers that had offices near ground zero and were unable to return to their buildings for quite some time. In a couple of days, with good backup tapes, they were able to restore to new hardware at another location and were back in business within a couple of days. Being prepared is the difference between business recovery and business failure.

In addition to the physical backup plan, every company should have a plan in writing that outlines the steps that the company will take to recover and resume work at locations other than the office. The plan should encompass not only the steps that will be taken to restore the data, but how and where the employees will access the data. If remote access is possible how would that option work? Would multiple offices be blended into one temporary central location? Several possibilities and solutions should be available so that most situations can be addressed without a last minute appeal for a solution.

A disaster represents many challenges, most of which cannot be prepared for. Restoration of data and resumption of use of the data is one thing that can be arranged. Unfortunately, this type of plan is traditionally not a top priority and considered secondary to the core business operations. The primary point to keep in mind, however, is that it is essential to securing and preserving core business operations. The smart business choice is a solid backup and recovery plan.

Managing Registrations And Payments For An Event

Понедельник, Март 1st, 2010

Managing Registrations And Payments For An Event

In a company of 25 people; putting on a marketing event and charging an entry fee could give the event administrator a severe headache. Patricia Thomson was in this position only last week. Her “normal” job of Marketing Assistant still had to run while she organized the seminars and she realized she could be handling hundreds of enquiries over the period. This was their first venture into this type of event and the company’s accounts department was not really set up for a mas…

Keywords:
online booking, event managment,booking mananger, booking, registration

In a company of 25 people; putting on a marketing event and charging an entry fee could give the event administrator a severe headache. Patricia Thomson was in this position only last week. Her “normal” job of Marketing Assistant still had to run while she organized the seminars and she realized she could be handling hundreds of enquiries over the period. This was their first venture into this type of event and the company’s accounts department was not really set up for a mass influx of small payments.

The registration and payment procedure that you use should be as professional as you can make it. This fairly small part of the overall event paints a very vivid picture to your delegates of your capability and will be their first evidence of how the whole event experience is likely to be. If you handle this phase flawlessly, you may be excused small hiccups along the way. Make a mess of things here and your delegates will start marking your report card with red ink.
The registration procedure

Take some time with your administrative staff to draw up a detailed process that should be followed consistently by anyone who takes a booking. Please don’t just hand them a procedure that you have designed because you will end up shouldering the responsibility for any mistakes that are made down the line. If the process is co-owned by everyone involved, they will feel more motivated to change the process to ensure that the same mistakes are not repeated.

A typical procedure will consider all of the following:

• How will bookings be taken?

• By mail

• By phone

• By Email

• Online

• What type of database will the administrators use?

• Spreadsheet

• Paper based system

• Relational database

• If an online booking system is to be used, will it be in-house or outsourced to an organization like mybookingmanager.com?

• If an outsourced online booking system is used how will you synchronize the data and how frequently will you do this?

• Will payments be accepted using bank transfer, credit card, business and/or personal check?

• How frequently will the event managers and the event caterers require updates on booking statistics and delegate details?

Patricia took one look at the checklist and started researching online booking agents immediately. She reasoned that the workload necessary to do a first class job would probably entail bringing in a temp and training him/her to do the job that the online booking agent could handle easily. The cost of having a temp in their already cramped office and the thought of designing a system, training them to use it and finding work for them to do when the phone wasn’t ringing was already giving her that headache. She also decided that the cach й of being able to offer round-the-clock facilities for credit card booking and also a 24 hour telephone answering service would impress their intended delegates.

This week the bookings are rolling in.

Monsters in Meetings – Part 7, Personal Attacks

Понедельник, Март 1st, 2010

Monsters in Meetings – Part 7, Personal Attacks

An effective meeting depends upon the participants treating each other with respect. Here’s how to respond if someone insults another participant. (This is the seventh of a seven part article on Managing Monsters in Meetings.)

Keywords:
effective meetings, bad meetings, business meeting, monsters in meetings, problem participants, facilitation, steve kaye, facilitator, leadership, one great meeting

You remember these people for the wrong reasons.

They are the monsters who hurt others with insults, ridicule, and sarcasm. They bully. They threaten. They attack.

And that ruins your meeting.

Personal attacks are unacceptable because if one person is being hurt in your meeting, everyone else feels it. As a result, the participants retreat into making safe and generally useless contributions.

So, how do you respond to attacks?

First, take a big breath. Grab your courage. And then use one of the following approaches.

Approach 1: Speak to the group

Respond to a hostile remark by making a general comment. Look at the middle of the group and say:

“Just a moment. Let’s pause here to calm down. I can tell we’re upset about this. And we want to find a fair solution for everyone.” (Take slow deep breaths and relax to model calming down.)

After saying this, pause a moment to let the group respond. Often, someone else will support your request. Then continue as if everything were normal.

Avoid looking at the attacker when speaking to the group. Making eye contact acknowledges and returns power to the attacker.

Approach 2: Explore for the cause

Sometimes people throw insults from behind an illusion of presumed distance. You can respond by calling for an explanation. In this case say:

“Pat, you seem upset with that.”

“Tony, you seem to disagree.”

“You seem to have reservations about this.”

I realize these statements may sound like naive responses to an insult. However, such understated responses improve the situation because they sound less threatening, feel easier to deliver, and preserve the other person’s self-esteem. Realize the attacker may have viewed the attack less seriously than it sounded.

These statements also transfer the focus from the target to the attacker’s feelings. And this is what you need to talk about in order to resolve the dispute.

After you speak wait for the attacker to talk about what caused the attack.

If the attacker continues with hostile remarks, interrupt with:

“Excuse me, we need to respect each other. And I wonder what makes you feel upset over this.”

“Excuse me, we heard that. Now, what makes you feel that way?”

“Excuse me, I’m interested in hearing what your concerns are.”

Approach 3: Call a break

If the first two approaches fail to end the attacks, then call a break or end the meeting. This will give you a chance to meet privately with the attacker, rewrite the agenda, rebuild communication, and (if appropriate) schedule another meeting without the attacker.

You could say,

“We seem to be at an impasse. I want to take a break so we can calm down.”

“This hostility makes it impossible to get any work done. So, I’m adjourning the meetings. We’ll work on this later and then reconvene at another time.”

“We need to work on this outside of the meeting. So let’s adjourn.”

Note that some people use anger to intimidate others into cooperating with them. If you adjourn the meeting, you will have to meet with the attacker to resolve the conflict.

Meetings are a forum for finding solutions, making decisions, and reaching agreements. When you apply these approaches to disruptions, you will maintain the productive environment necessary to accomplish your goals.

This is the seventh of a seven part article on Monsters in Meetings.

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